Terms and Conditions

General Terms and Conditions Bicester Green Library of Things

Members must be age 18 or over to borrow items from the Bicester Green Library of Things. The Bicester Green Library of Things will be referred to as "BGLOT" for the purpose of this Agreement.

Only Members of BGLOT are eligible to borrow items. Prior to borrowing items, all Members must (a) complete a Membership Application Form; (b) sign the Liability Waiver and Indemnification Form; and (c) have their residence confirmed by a BGLOT volunteer or member of the staff (d) Pay the Membership Fee. For BGLOT Active Volunteers the Membership Fee is waived.

Items have a fee for borrowing. These fees will be listed on BGLOT’s website and our lending platform. The borrowing fees must be paid prior to borrowing items from BGLOT. Borrowing fees pay for Staff, item maintenance, replacement parts, new items and upkeep of BGLOT’s facilities.

BGLOT staff are available to assist in explaining the operation of items, and can provide any available manuals upon request. However, by taking possession of any item, the Member warrants and represents to BGLOT that he or she (a) has no mental or physical incapacity that would affect his or her ability to use the item safely, (b) is experienced in using the item and (c) is capable of using the item in a safe and proper manner.

Only the Member is authorised to use BGLOT’s items. The Member shall not permit the use of items checked out to him or her by any other person unless by express permission of BGLOT.

Items may only be reserved ahead up to three (3) Months prior to the collection date. Reservations should be made online or in written form and can either be emailed or dropped off at BGLOT in-person.

All items will be lent for a period of one (1) week and are to be returned to BGLOT on or before their Return Date deadline. Items may only be returned during BGLOT opening hours. Late fines (£1 per item per day - whether BGLOT is opened or not) will be levied for each item kept past the loan period. All fines and fees must be paid in full before Members can borrow additional items. We reserve the right to change late fees under extreme circumstances.

All items are to be returned in the same (or better) condition as they were issued, barring normal wear and tear. All items must be returned clean. A £5 cleaning fee will be assessed if the items are returned dirty. The Member agrees to pay for the BGLOTs of or damage to any item and while normal wear and tear is to be expected, it does not necessarily exempt BGLOT members from accruing repair fees. The Member further agrees to accept BGLOT staff’s assessment of the condition of returned items and staff’s assessment of fair restitution for damage, delinquency and/or BGLOTs of items in part or in total. This restitution amount could equal replacement cost of the item plus handling and processing fees items.

Members may renew each item for a second period (a) if automatic renewal is possible online, and (b) no other Member has reserved the item. In an effort to maximize availability of items BGLOT reserves the right to refuse or limit renewals.

The Member agrees that BGLOT is not responsible for any manufacturing defects in quality of workmanship or materials inherent in any borrowed items. Each time you take an item out you must check it visually before you take it, and make other checks for any faults that you may be able to identify before using it. The Member agrees that if any borrowed item becomes unsafe or in a state of disrepair, he or she must immediately discontinue use of the item and notify BGLOT on return. BGLOT will only be liable to you for BGLOTs or damage caused by our negligence in failing to tell you about a known fault. We will not be liable for faults of which we are not aware of, other than this BGLOT exclude all liability for death or personal injury caused by our negligence or breach of contract.

When borrowing electrical equipment, the Member must check the visible wires and plug for any damage before use. If the Member is using the item outside, moving it about, or using it in circumstances where it may encounter water, anything sharp or other electrical wiring, a circuit breaker must be used. The Member must take ALL necessary precautions when using the borrowed item. Personal Protective Equipment should be worn where appropriate, including but not limited to, eye protection, ear protection, gloves, appropriate footwear, etc.

If one Member borrows an item and with BGLOT's agreement pass it on to another Borrower before it is returned to BGLOT and booked in, the first Member remains liable to BGLOT for the return and condition of the object until it is returned to BGLOT. If a Member collects an item from another Borrower with BGLOT's agreement, that loan will also be on the terms of this Agreement.

Members may reserve items online or by contacting BGLOT. All items are first come, first served basis (unless the item was reserved). Items can be checked out online; if they are not picked up by the end of the next day that BGLOT is open, then the item will be put back in circulation.

Borrower understands and accepts that in an effort to maximize availability of items to all Members, BGLOT may send emails as a reminder when borrowed tools’ return dates are approaching. When items are not returned by the designated due date, BGLOT will issue an overdue notice by phone call, email, or letter. If the items are not returned after the notice has been sent, appropriate steps will be taken to retrieve them, including the use of a collection agency and/or legal action. Fines must be paid in full before borrowing additional items.

BGLOT reserves the right to limit the amount of items borrowed, refuse the loan of any item or request for membership at the staff’s discretion. We reserve the right to change these terms and conditions at any time, and you agree to abide by the most recent version of this Terms of Use Agreement each time you borrow from the Bicester Green Library of Things.

The signing Member affirms that the information provided on the Membership Application is current, true, and correct. He or she understands that this information may be subject to verification. He or she also understands that their email will be added to BGLOT's mailing list and that they can unsubscribe from such newsletter at any time during the receipt of any email newsletter.

The signing Member further states that he or she has read and fully understands the rules and regulations of BGLOT, and he or she understands that failure to comply with any of these rules may result in revocation of their borrowing privileges and/or legal action against them. The signing Member has read and signed a Waiver and Indemnification form, relinquishing any and all claims against BGLOT.

Please check the box and add your signature to the space provided on the Membership Form, acknowledging that you have read and agree to BGLOT’s Item Use Policy.

Liability Waiver and Indemnification Form

The items in our collection are for the use of Bicester Green Library of Things (BGLOT) members. Out of respect for future users, please take care of the items you borrow and report any damage to BGLOT immediately. Though borrowers are responsible for damage that they have caused, we promise not to be angry. If you feel compelled to return them in better condition than when you borrowed them, that would be highly appreciated!


I am capable and experienced in using the items I am borrowing, and that I will use the items I am borrowing in a safe and proper manner. I am aware that the Bicester Green Library of Things (BGLOT), its partners, directors, officers, members, volunteers and employees claim no expertise and make no representation concerning the fitness of any item for any particular use.

I understand that I am solely responsible for ensuring that the tools and/or equipment that I borrow are used for the purpose for which it/they were intended, and that I will do so in line with the manufacturer’s instructions to which I have been referred by BGLOT. I borrow these items on the condition of doing the aforesaid and thereby hold BGLOT, it’s officers, employees and volunteers harmless for any damage to personal property, death or injury to self or others through improper or negligent use of the tools and/or equipment, save for those which were caused by a defect that was known, or ought reasonably to be known to BGLOT (such as having been notified of the defect previously and having neglected to remedy it prior to the item being loaned out etc). I further agree to fully indemnify BGLOT against any claim(s) for damages that arise from the damage to or destruction of the property of any third party that arises through the improper or negligent use of any tools or equipment borrowed from BGLOT.

I agree to release and indemnify and hold harmless Bicester Green Library of Things, its officers, agents, volunteers and employees from any and all liability, BGLOTs, claims, and demands, actions or causes of action for the death or injury to any persons and for any property damage suffered or incurred by any person which arises or may arise or be occasioned in any way from the use or possession of items I am borrowing from BGLOT.

I have read and fully understand and agree to the Borrower’s Agreement & Items Use Policy BGLOT and I understand that failure to comply with any of these rules may result in revocation of my borrowing privileges and/or legal action against me.

SHORT: I'm responsible for how I use what I borrow, and I won't blame the AWESOME team behind Bicester Green Library of Things for what I do with the items.